Bar/Buvette Management

Inventory is the spine. Each item is registered with SKU, barcode, unit cost, and stock level, and every adjustment — receiving deliveries, recording waste, correcting counts — is captured as an audited stock movement. A low-stock filter feeds reorder lists, and barcode scanning at the point of sale automatically deducts stock per line item.

The POS handles transactions with multiple payment methods on the same ticket (cash, card, Swish, voucher), itemised lines with VAT per category, and supports voids and refunds with a separate audit trail. Transactions can be scoped to an event, which makes per-event revenue tracking trivial: the revenue summary slices sales by payment method, category, and time window so tournament organisers see exactly what their event grossed.

Volunteer shifts run through a structured lifecycle — planned, confirmed, in_progress, completed — with check-in and check-out times that automatically compute hours worked. This drives volunteer hour reports for federation grants and for individual recognition.

Licence and permit tracking covers alcohol licences, food hygiene certificates, and fire safety approvals. Each licence carries an expiry date, renewal cadence, and compliance status, and the system fires expiry alerts well in advance so the bar never trades on a lapsed permit.

Daily close is enforced through the Z-report (dagsavslut). At end of day the operator runs an immutable close: cash is reconciled against POS totals, sales are broken down by payment method and VAT rate, and a PDF is archived. After the Z-report two accounting jobs fire automatically. COGS booking debits cost-of-goods-sold from inventory unit_cost — either batched at close or in real time per transaction depending on configuration. Stock adjustment accounting consolidates waste, breakage, and theft adjustments and posts them to the appropriate expense accounts. The result is that the buvette closes the day with cash reconciled, stock corrected, and the general ledger updated in one operation.