National Treasurer

Today the treasurer or secretary spends weeks each year manually invoicing clubs, recording bank transfers, identifying who paid what, and chasing the 10-30% who pay late. Lost or duplicated invoices cause friction with clubs that have paid; chasing clubs that genuinely forgot wastes goodwill.

By the time delinquency is visible, the federation may already have funded services to clubs that have not paid for them. Cash flow swings violently around fee deadlines because collection is reactive, not automated.

Fee Collection & Dunning issues affiliation and licence invoices on schedule, accepts payment via Stripe in the federation's currency, and runs configurable reminder sequences — 7, 14, 30, 60 days — with multilingual dunning escalating to suspension where authorised. Treasurer sees real-time receivables aged by club, with escalation actions one click away.

Club self-service portals let clubs see and pay outstanding invoices without contacting the secretariat.

Quarterly financial reports compiled in Excel are already historical when the board reads them. By the time the board sees that championship costs ran over budget or that a sponsor invoice is 90 days overdue, the corrective window has closed.

The treasurer ends up explaining problems instead of preventing them, and the board governs by rear-view mirror. Year-end surprises — a tax liability nobody forecast, a grant condition missed — damage trust between treasurer and board even when the underlying cause is structural rather than personal.

Financial Dashboard shows cash position, receivables aged, payables, budget vs actuals by category and rolling 12-month trends. Drill-downs go to source transactions in Stripe Payments, Invoicing & Accounting Export and the affiliation system.

Alerts trigger on budget variance thresholds and significant overdue receivables. The board can self-serve any number it wants between meetings without asking the treasurer.

Federations typically arrange collective civil liability and accident insurance covering all licensed members. Coverage hinges on the licence being valid; a lapsed licence leaves a gap.

Today insurance brokers send renewal documents by email, the treasurer files them in a folder, and the link between insurance period and licence status is maintained mentally. When a player is injured during a tournament and a claim is filed, working out whether they were covered at that exact moment can take days.

Lapses discovered post-incident expose the federation to direct liability.

Insurance Management ties active policies to the licence database — every licence carries the policy reference and coverage period. Renewals are tracked with expiry alerts to the treasurer and broker months in advance.

Claims start from the licence record, automatically pulling proof of coverage at the incident date. The federation never discovers a lapse retroactively.