Getting Started with Petanque Life

This guide walks you through the complete onboarding process — from signing your agreement to launching your federation on the platform.

The onboarding process is organized into 10 steps. You can complete them at your own pace, but we recommend following the order below since later steps build on earlier configuration.

Most federations complete the full onboarding in 2–4 weeks, depending on the complexity of their organization structure and data migration.

Step 1: Agreement & Onboarding

Start by reaching out to us and signing the SaaS agreement.

Contact Easy Software System In Europe AB to discuss your federation's needs.

Sign the SaaS agreement — review the full terms at Terms of Service.
Your dedicated tenant is provisioned within 24 hours of signing.
You receive admin credentials and access to the Admin panel.

Step 2: Basic Configuration

Configure your tenant's fundamental settings.

In the Admin panel, navigate to Settings to configure:

Federation name and country
Currency (EUR, SEK, NOK, CHF, etc.)
Default language (43+ languages supported)
Season definition (start month, duration)

Logo and brand colors — these are applied across your website, admin panel, and mobile app.

Configure your organization hierarchy:

Choose hierarchy depth: flat (0 levels), 2 levels, or 3 levels
Set level names (e.g., District, League, Committee, Landesverband, Bezirk)
Assign capabilities per level (which levels can sanction competitions, set license prices, etc.)

Step 3: Organization Structure

Create your federation's organizational hierarchy.

Build out your federation's structure by creating OrgNodes:

Create districts or regions (top-level divisions)
Create clubs under their respective districts
Assign clubs to playing venues (name, address, number of lanes, surface type)

Example: A Swedish federation might create 20 districts, each containing 5–30 clubs. A French federation might use 3 levels: Ligue → Comité → Club.

Step 4: Roles & Permissions

Set up administrator accounts and assign roles.

Create accounts and assign roles at each level:

Federation administrators — full access to all settings, data, and reports.
District administrators — manage clubs, competitions, and players within their district.
Club administrators — manage members, teams, and club-level settings.

Each role has configurable capabilities. You can create custom roles to match your federation's structure.

Step 5: License Types & Fees

Define license types and configure pricing.

Configure the licensing system for your federation:

Define license types (1–4 types depending on your country). For example: Competition license, Recreational license, Youth license, Honorary license.
Set license fees — composite fees per OrgNode level if relevant (federation fee + district fee + club fee).
Configure insurance requirements (mandatory/optional, provider, coverage amounts).
Configure medical certificate requirements (age thresholds, renewal periods, validation rules).

Step 6: Competition Configuration

Set up game classes, formats, and ranking rules.

Define how competitions work in your federation:

Game classes: Open, Women, Veteran, Junior, Cadet, Minime, etc.
Game formats: Tête-à-tête (singles), Doublette (doubles), Triplette (triples), Mixte (mixed).
Competition classes combine a game class with a format (e.g., "Open Triplette", "Women Doublette").
Set competition levels and sanction rules (club, district, national, international).
Configure the ranking algorithm (ELO parameters, point decay, minimum games).

Step 7: Transfer Rules

Configure player transfer policies.

Set up transfer rules for your federation:

Transfer window — define when players can transfer between clubs (e.g., off-season only, year-round).
Maximum transfers per season — limit how many times a player can change clubs.
Approval chain — configure who must approve transfers (releasing club, receiving club, district, federation).
Quarantine period — optional waiting period before a transferred player can compete for the new club.

Step 8: CMS & Website

Set up your federation's public website.

Every federation gets a built-in CMS-powered website:

Your website is automatically created when the tenant is provisioned.
Configure a custom domain (e.g., petanque-sweden.se) — we handle DNS and SSL.
Publish initial content: about page, competition calendar, news, contact information.
Each club can also get their own sub-site with customizable content.

Step 9: Communication

Configure email templates and notifications.

Set up communication channels:

Email templates — customize transactional emails (license confirmation, competition registration, transfer notifications).
Push notifications — enable mobile notifications for competition updates, results, and announcements.
Newsletter — set up regular communications to members with news, events, and updates.

Step 10: Go Live

Import data, test, and launch.

Final steps before going live:

Import existing members — upload via CSV or use the API for bulk import. We provide migration templates.
Test the licensing flow — register a test player, issue a license, verify payment processing.
Create your first competition — set up a test event to verify the full competition workflow.
Invite clubs and players — send onboarding invitations via the platform.
Publish your website — flip the switch and go live.

Our team provides go-live support to ensure a smooth launch.