Club Treasurer

Chasing late fees is the part of the role that drives treasurers out fastest. It is socially uncomfortable in a club setting where you see the same people at the bar every week, and it disproportionately affects long-standing members who have simply forgotten.

The practical manifestation is an aged debtor list that grows through the season, federation deadlines missed because the club has not collected enough, and treasurers personally fronting cash to keep dues current. Manual reminders consume hours each month and rarely escalate gracefully.

Fee Collection generates renewal invoices automatically, pushes them through Stripe with saved payment methods where consented, and runs a configurable dunning ladder — gentle reminder, firm reminder, escalation to membership secretary. The treasurer only sees genuinely stuck cases, and federation dues are scheduled and paid as the underlying member fees clear.

Clubs operate on thin margins with seasonal cash flow: high revenue in spring renewals and summer tournaments, sustained costs from facility maintenance and federation dues. Without a live view, treasurers discover a liquidity gap only when an invoice cannot be paid.

The practical manifestation is panicked board emails about cash, deferred maintenance that compounds into bigger bills, and short-term decisions like delaying federation payments that risk the club's standing in the league system.

The Financial Dashboard consolidates membership receipts, bar revenue from the POS, facility costs and outstanding payables into a single live cash-flow view, with forward projection through the season. The treasurer sees liquidity weeks in advance and can flag the board before a gap becomes a crisis.

Reconciling bar takings, Stripe payouts, membership receipts and supplier payments to the bank statement is genuinely hard without proper tooling, and it is where most volunteer treasurers feel out of their depth. The practical manifestation is reconciliations done once a year in a panic before the AGM, audit findings the club cannot defend, and reports that the auditor has to rebuild.

When the treasurer hands over, the next person inherits a black box.

Bank Reconciliation matches Stripe payouts, POS settlements and manual transactions to bank lines automatically, flagging only exceptions. Financial Reports produce AGM-ready statements, auditor packages and federation submissions in formats designed for volunteer review — clear narratives alongside the numbers.