Club President

Volunteer time is the scarcest resource in any club. Recurring tasks — renewal letters, fee chasing, AGM invitations, license submissions, grant reporting — quietly consume the evenings that should go into recruitment, coaching support and member events.

When automation is missing, presidents end up doing secretary and treasurer work too, and burnout follows within one or two seasons. The practical manifestation is a board that spends 80% of its meeting time on operational firefighting rather than strategy, and qualified candidates declining to stand for office because they have watched the role consume their predecessors.

The platform automates the recurring spine: renewal cycles, fee collection with Stripe and dunning, AGM mailings, document distribution and license registration. A president dashboard surfaces only exceptions and decisions, while the underlying workflows run themselves and produce an audit trail across board changes.

Petanque clubs typically depend on the municipality for terrain, lighting and modest grants. Those relationships are built over years — but live in the personal inbox of whoever happened to handle them.

When a new board takes over, agreements vanish, deadlines are missed and the next grant round is forfeited because nobody knew it existed. Practically this shows up as terrains lost to other tenants, missed funding cycles, and embarrassing meetings where the new president cannot answer basic questions about the club's own commitments.

Document Management gives the club a single, versioned archive for municipal correspondence, lease agreements, grant applications and decisions. Records are owned by the role, not the person, so a new president inherits the full history with one click.

Reminders for recurring municipal deadlines are scheduled centrally.

Most clubs only discover decline at the AGM, when the membership count has already dropped two years in a row. By then, the social ties that drive renewal have weakened and recovery is hard.

Presidents need leading indicators — drop in court bookings, fewer first-year renewals, declining bar visits — not lagging ones. The practical reality today is a treasurer reading numbers from a spreadsheet once a year, with no visibility into which segments are slipping or which recruitment activities actually convert into paying members.

The Club Dashboard combines membership, attendance, bar revenue and recruitment funnel data into a live view. Trend cards highlight growth, churn cohorts and lapsed-member risk so the board can act in-season — running a recruitment night, calling lapsed members, or reinforcing a successful junior programme.