Travel & Accommodation for Competitions

Once a player or team registers for a competition, the travel module fetches the event's host city, dates, and venue coordinates, then surfaces matching hotel inventory through the Booking.com API filtered by distance, rating, breakfast, parking, and price band. The travel coordinator can create room blocks for the whole delegation, allocate rooms by player and preference (single, twin, double, dietary, mobility), and confirm bookings either centrally or per-player with split billing. Each player gets a personal travel schedule that combines outbound transport, hotel check-in, match times pulled from the tournament module, transfer pickups, and return travel into one timeline accessible from the player app.

Bus and transfer booking handles airport pickups, daily venue shuttles, and post-match transfers with manifests generated per vehicle per day and seat counts validated against the delegation roster. The travel-coordinator role in admin exposes a dashboard of confirmation status (pending, booked, paid, completed), missing documents, deadline alerts, and a budget view for the trip. Per-player travel expenses capture flight, hotel, transfer, meal, and incidental costs against shared receipts; expenses are categorised, mapped to general-ledger accounts, and posted to the federation's accounting layer for reimbursement or invoicing back to the player.

Late changes such as squad substitutions automatically propose rebooking workflows with cancellation-policy awareness.